Getting Started with Reports — Amoeba AI
Reports

Your first report,
in under 10 minutes.

Amoeba Reports turn your CRM and marketing data into decision-ready intelligence — no SQL, no BI team, no dashboards to maintain.

Time to first report
~10 minutes
What you'll need
A data source connected or a CSV ready
What you'll get
A structured, decision-ready brief — PDF or Highlights view
01

How to create your first Report

1
Connect your data source
HubSpot, Salesforce, Google Drive, or a local CSV

From your Reports page, click + New Report. You'll be prompted to add a data source. Amoeba supports:

  • HubSpot — connect via OAuth; syncs automatically
  • Salesforce — same OAuth flow
  • Google Drive — once authenticated, browse and select any file directly
  • Local file upload — CSV, PDF, or DOCX from your machine

If your integration is already connected (e.g. HubSpot is shown as "Connected"), it will appear pre-authenticated. You can also add additional sources to a single report later.

Tip: For pipeline health reports, a CSV export of opportunity-level data from your CRM works perfectly — you don't need a live integration to get started.
2
Define your report structure with the AI agent
A short conversation that shapes everything downstream

Once your source is connected, the Define Report Structure dialog opens. Amoeba's agent will ask you a short sequence of questions to design the right report for your situation. You don't need to have all the answers — the agent adapts.

Typical questions include:

  • Who is the intended reader, and what decision should they be able to make after reading this?
  • What data sources will this draw from, and over what time window?
  • What cadence do you want — weekly with a rolling view, or monthly with a trend?
  • How is "pipeline" defined in your context — CRM Opportunities, MQL→SQL funnel, or both?
  • What columns does your data include?

Answer as specifically or as loosely as you like. If you're unsure, say so — the agent will infer a best-effort answer and flag assumptions in the final report.

Example: "I want this geared toward our CMO. Help her make a decision about pipeline health and visibility. I'll be connecting a CSV with opportunity ID, amount, stage, created date, close date, and current status."
3
Review and accept the report structure
The agent proposes a full outline — you approve or iterate

After the Q&A, the agent generates a complete report structure: section-by-section with titles, what each section will analyze, and what data it will draw on. Review it carefully.

A typical pipeline intelligence report structure includes:

  • Executive Summary with key decision signals
  • Pipeline Snapshot — total open pipeline, deal count, stage distribution
  • Weekly Creation Trend — 12-month rolling view
  • Stage Mix & Velocity — late-stage concentration and cycle times
  • Win/Loss Analysis — by segment, deal size, and time period
  • Key Drivers & Notable Movements
  • Prioritized Recommendations (next 1–2 weeks)
  • Data Confidence & Limitations — what's directly supported vs. inferred

When you're satisfied, click Accept Report Structure. You can also ask the agent to revise specific sections before accepting.

Save as template: The agent will ask if you want to save this structure as a reusable template. Say yes if you plan to run this report regularly — it eliminates the Q&A for future runs.
4
Configure report settings
Time period, format, and scheduling

Once the structure is accepted, you'll land on the Report Settings panel. Here you can:

  • Specify a time period — set a custom start/end date, or use rolling windows like "last 30 days" or "last 12 months"
  • Choose output format — PDF for sharing, or use the in-app Highlights and Report views
  • Use previous report as context — toggle this on to enable week-over-week or month-over-month comparison language in the next run
  • Add additional data sources — enrich the report with more signals at any time
  • Schedule delivery — set up recurring generation and email delivery via the Schedule tab

When you're ready, click Generate Report.

5
Read, share, and ask follow-up questions
The report is live — explore it or send it

Your report is now available in two views:

  • Report tab — the full structured document with all sections, exportable as PDF via the Download button
  • Highlights tab — a decision-focused summary of the most important signals, distilled for quick review

A live Amoeba agent is available on the right side of the report. You can ask it to explain any section, go deeper on a specific finding, or translate the summary into another language.

Use the Share button to email the report to anyone — teammates, executives, clients. Recipients don't need an Amoeba account to view it.

What Amoeba does differently

Every finding in your report is grounded in your actual data. The report includes a Data Confidence & Limitations section that tells you exactly what is directly supported by your CSV vs. inferred — so you always know what to trust and what to verify.

02

What your report includes

Full PDF Report
A branded, structured document ready to share with leadership. Includes objective, executive summary, all sections, recommendations, and data confidence notes.
Highlights View
Decision-focused signal cards extracted from the full report. Designed for CMOs and CROs who need the "so what" in under 60 seconds.
Scheduled Delivery
Set reports to regenerate weekly or monthly with new data. Recipients receive a link via email — no login required to read.
Prioritized Recommendations
5–10 specific, ranked actions tied to the data — each with the metric it should move and how to validate next week.
03

Common questions

Do I need a live CRM integration, or can I use a CSV export?
Either works. A CSV export of opportunity-level data is sufficient for most pipeline intelligence reports. If you connect HubSpot or Salesforce directly, Amoeba will sync automatically so your next report always reflects fresh data.
What columns does my CSV need?
For pipeline health reports, the minimum useful set is: opportunity ID, amount, stage, created date, close date, and current status (open/won/lost). Additional fields like owner, source, or segment add depth. The agent will ask about your columns during setup and adapt the report structure accordingly.
Can I reuse a report structure for future runs?
Yes. At the end of the structure-definition conversation, the agent asks if you want to save it as a shared template. Saved templates skip the Q&A on future runs — just connect your data and generate.
How does Amoeba handle data it can't directly verify?
Every report includes a Data Confidence & Limitations section that explicitly separates what is directly supported by your data from what is inferred. Assumptions — like stage ordering or week definitions — are documented so you always know what to trust and what to verify independently.
Can I share a report with someone who doesn't have an Amoeba account?
Yes. Use the Share button at the top of any report to email it directly to anyone — no Amoeba account required to receive it. You can also download the report as a PDF at any time using the Download button.

Ready to run your first report?

Log into Amoeba, connect your data source, and let the agent do the rest. Your first structured brief takes less than 10 minutes.

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